Board Policies & Procedures

Assignment of Units Policy

An assignment of a unit occurs when a member voluntarily gives GHI the interest, right, and title to the member's unit.  The Board will consider the following requirements when deciding to accept or reject the assignment of a member's unit to GHI:
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Delinquency Policy Statement

GHI members are responsible for the payment of their monthly co-op fees, which are due on the first of each month. A grace period is extended through the close of business on the tenth day of the month, after which a late fee is applied according to the terms of the Mutual Ownership Contract.
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Electric Vehicle Service Equipment Policy

The GHI Board of Directors adopts a policy to allow members, at their individual expense, to install an Electric Vehicle Service Equipment (EVSE) at their GHI unit, subject to the following conditions:
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Emergency Operations Plan - June 2013

An Emergency Preparedness and Operation Plan is a vital resource for ensuring a successful response and recovery process in the event of an emergency.
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Fee Deferral Policy

This program allows deferral of a portion of the payment of the monthly co-op fee for eligible members.
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Hoarding Policy

GHI’s governing documents require members to maintain safe and healthy housing units at all times. GHI has experienced cases of hoarding behavior by members.  Hoarding of objects or animals, and related situations, violate the bylaws and the mutual ownership contract by failing to maintain a safe and healthy environment.  There is also a cost to GHI membership when these conditions exist and must be dealt with by staff; in some cases, excessive staff time is required to monitor and mitigate hoarding situations to ensure safe living conditions for GHI members.
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How Can Your Row of Units Become Smoke-Free

At the 2012 membership meeting, the membership directed GHI’s Board of Directors to develop a proposal for its consideration that would allow members of an entire row of units to unanimously agree to revise their Mutual Ownership Contracts (MOC’s) to indicate that smoking inside their units is not allowed. By a majority vote at this year’s membership meeting on May 16th, members approved the proposal that was put forward by the Board.
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Lockout Policy

The Maintenance department will enable an occupant who is listed on the occupancy list for a unit to re-enter the unit, if locked out. The Board of Directors has adopted a Lockout Policy whereby a member will be assessed a fee for lockout services after normal business hours.  Lockouts can happen to anyone, but because after-hour maintenance calls are handled as overtime for employees, the Board agreed that some type of fee should be instituted. 
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Media and Social Media Policy

Greenbelt Homes Inc. (herein “GHI”) uses a variety of internal and external media to disseminate information to the general public and to the membership (“member(s)”). One form of external media is social media, which may be defined as any internet-based applications including, but not limited to Facebook, Twitter and Yahoo groups, that facilitate information exchange and discussion.
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Policy for Addressing the Problem of Unoccupied Units

GHI is intended to be a community of member-occupied homes. Unoccupied units can be a detriment to the community.  The following policy is meant to address this problem.
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Policy for Addressing Problem of Unauthorized Rentals

Background

GHI is a member-owned cooperative community. When we sign our Mutual Ownership Contract (MOC) at the time of purchase, we agree to live in our homes and to seek permission from GHI if there is a need to rent out our units.

It is in the best interest of the community that GHI strictly limits rentals of units. This helps keep financing rates down and maintains the feeling of an owner-occupied community. To balance the needs of the community with the needs of individuals, GHI has a rental policy which tries to accommodate members who are required to be away from their homes. This policy specifies conditions under which members may receive permission to rent their units and the length of time for the rental.
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Policy on Solar Photovoltaic Energy Systems

Members may install roof-mounted solar photovoltaic systems,
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Procedures on Sign Language and Oral Interpreters for Deaf GHI Members

The information below explains how to request a sign language or oral interpreter for a Greenbelt Homes, Incorporated (GHI) event.  If you have questions about the procedures, please contact GHI Member Services at memaa@ghi.coop, telephone 301-474-4161301-474-4161, ext. 140, fax 301-474-4006.
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Solar Domestic Water Heating Systems Policy

On December 18, 2014, the Board of Directors accepted the solar hot water report as presented by the Buildings Committee and adopted the following policy guidelines for allowing individual members to install solar domestic water heating systems:
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Subleasing Criteria

The General Manager, at his/her discretion, may choose to grant subleasing privileges for a period not to exceed two years, in the following kinds of cases:
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